Tasks — Workload view
The Workload view (also called "Carico") shows, for every person on the team, what they are working on right now and the next few things they will do. It is the short-horizon, priority-driven counterpart of the date-based Gantt view.
Each row in the Workload corresponds to one team member and is split into three areas:
| Area | What it shows |
|---|---|
| Backlog | Tasks that are not yet assigned to anyone — drag from here onto a person to assign |
| Focus | The single task that person is actively working on (in_progress). Only one task can be in Focus per person at a time |
| Queue (1/2/3) | Up to three todo tasks assigned to that person, ordered by priority. Slot 1 is the next thing to do |
What you can do
- Assign a task — Drag from the Backlog onto a person's Focus or Queue slot. You can also click the 👤 icon on any task card and pick the person + target slot
- Set what someone is doing right now — Drop a task on the Focus slot. If that person already had a Focus task, the previous one is automatically demoted to slot 1 of their queue (it is almost always what they want to resume first)
- Reorder the queue — Drag a task between slots 1, 2 and 3 to change priority. Slot 1 means "do this next"
- Move a task between people — Drag a card from one person's queue/focus onto another person's row to reassign
- Unassign — Drag a card back to the Backlog to remove its assignee
Priority via slot order
Reordering the queue is the canonical way to express short-term priority in Original Workspace. The slot you drop a task into is persisted as that task's sortOrder, the same field the Gantt view uses to plan auto-scheduled (ghost) bars.
This means:
- Reorder in the Workload → ghost bars on the Gantt of that same person automatically re-pack in the new order
- The Gantt of explicitly scheduled tasks (those with a
startDate) is not affected by a Workload reorder — its position on the timeline is decided by its dates, not bysortOrder
Use the Workload to say "this is what I want done next"; use the Gantt to say "this is the date I am committing to".
Capacity indicator
Below each person's name you see three dots that summarise how full their queue is:
| Dots filled | Meaning |
|---|---|
| 0 of 3 (grey) | Free — no queued work |
| 1 of 3 (green) | Normal |
| 2 of 3 (yellow) | Busy |
| 3 of 3 (red) | Full — cannot accept more queued work until something is completed or moved |
When a queue is full, the person is marked as Full and the Backlog popover shows them as unavailable.
Scope filter
The Workload view honours the same scope picker as the rest of the Tasks page:
| Scope | Rows shown |
|---|---|
| Me | Only the current user |
| My team | The current user and direct teammates |
| All | Every assignable user in the workspace |
Use the Workload first thing in the morning to set everyone's Focus and the next two priorities. Then switch to the Gantt to check that the resulting plan respects deadlines.
Relationship with the Gantt view
The Workload and Gantt views are two windows onto the same data. The table below summarises which view to use for which question:
| Question | View |
|---|---|
| "What is X working on right now?" | Workload |
| "What is the next thing X should do?" | Workload (slot 1 of the queue) |
| "When will task T finish?" | Gantt |
| "Is anything overdue or forecast late?" | Gantt |
| "Who is overloaded next week?" | Gantt + Workload capacity dots |
A task with an explicit startDate still appears in the Workload queue (so you don't lose visibility on it), but reordering it in the Workload only changes its priority — its Gantt bar stays anchored to the dates you set.